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Sparqbox Docs

Workspace settings

Workspace settings live behind the gear icon in the sidebar. Only admins see the gear. Settings are split into six tabs.

Organisation

Section titled “Organisation”

Workspace identity and defaults.

  • Workspace name and optional logo.
  • Website for display in the workspace profile.
  • Default timezone (default Europe/Amsterdam). Used for date display.
  • Default locale (en or nl). Used for emails and the default UI language for new members.
  • Industry, see below.

This is the tab where you also manage departments, the optional grouping used for filtering and reporting.

Industry

Section titled “Industry”

The industry field records the sector your organisation operates in. Sparqbox uses it during onboarding to activate the most relevant default categories automatically.

Six options are available: Manufacturing & Industrial, Software & Tech, Professional Services, Healthcare & Life Sciences, Retail & Hospitality, and Other / Not listed.

The industry value was first set during Step 2 (Organisation) of the onboarding wizard. This card is how admins update it post-onboarding.

Workflow

Section titled “Workflow”

Controls how ideas flow.

  • Allow editing after submission, submitters can edit their own idea while it's in_review and a clarification thread is open. Default on.
  • Score display format, raw (4.1), percentage (82%), or both. Default both.
  • AI counts toward minimum, whether the AI reviewer counts toward the minimum-reviewer threshold for scored. Default on.
  • Minimum human reviewers, how many humans must finish before an idea can move to scored. Range 1 to 10.
  • Review SLA days, how long before a reminder email fires for a stalled review. Range 1 to 90. Default 14.
  • Accepted-idea SLA days, the number of days used as a suggested due date when setting a due date on the Shortlist or on an idea's detail page. Range 1 to 365. Default 30. This is a prefill suggestion only. It appears as a one-click starting point in the date picker; it is not applied automatically at the moment of approval.

AI

Section titled “AI”

Controls the AI first reviewer.

  • Organisation background, Industry and market, Products and services, Strategic priorities, free-text fields the AI uses as context. Filling these in makes the AI's scoring more relevant.
  • Response style, professional, casual, or friendly. Default casual. All three styles produce plain, short-sentence output that is easy to read on a first pass. The style only sets the warmth of the tone, not the complexity of the language.
  • Output language, Match user, English, or Dutch.
  • Max response length, short, medium, or long.
  • Anonymise submitter, when on, the AI doesn't see who submitted the idea. Default on.
  • Read attachments, whether the AI is given attachment contents. Default off.
  • Use organisation context and Use vocabulary, toggle whether the AI receives the org context and the workspace vocabulary list in its prompt.
  • Vocabulary terms, a glossary of internal acronyms or product names you want the AI to know.

Notifications

Section titled “Notifications”

Workspace defaults for the notification matrix. Each event has email and in-app toggles; users can override per event in their personal preferences.

The matrix groups events under Ideas, Evaluations, Campaigns, and System. See Notifications for the full event list.

System security alerts always send regardless of settings.

Security

Section titled “Security”
  • Require passkey, force passkey enrolment for everyone in the workspace. When turned on, members get a grace period before enforcement.
  • Require two-factor authentication, force TOTP 2FA enrolment for everyone in the workspace. When turned on, a 7-day grace window applies to existing members. After the grace period, members who have not enrolled are redirected to the 2FA setup screen when they try to access the app. See Two-factor authentication.
  • Session length, 7, 30, or 90 days. Default 30. Shorter sessions sign users out sooner.
  • Strong passwords, enforce stronger password rules at signup and reset.
  • Single sign-on, SAML and OIDC are available on the Scale plan via a setup call. See SSO.

Audit log

Section titled “Audit log”

Below the security controls, the Audit log section shows a paginated record of every configuration and security event in your workspace. Each event row includes the actor, timestamp, and the originating IP of the request. Filter by category, date range, or actor; export to CSV for compliance reviews.

See Audit log for the full reference, including the event categories and what each column contains.

Billing

Section titled “Billing”

The billing tab is described in Billing and plans. The page covers prices, plan limits, payment methods, plan changes, and read-only mode.

Visibility and anonymity defaults

Section titled “Visibility and anonymity defaults”

Two workspace-wide toggles affect what submitters see on the new-idea form:

  • Allow anonymous submissions, shows the Anonymous toggle on the form. Default on.
  • Allow private ideas, shows the Visible to reviewers only option. Default on.

Both live alongside the Workflow tab. See Submitting an idea for what each toggle changes from the submitter's perspective.

Campaigns

Section titled “Campaigns”

Innovation campaigns are managed from the Campaigns item in the sidebar. They are available on the Growth and Scale plans.

See Campaigns for the full reference on creating a campaign, setting dates, building a reviewer pool, and publishing results.

Campaign detail page

Section titled “Campaign detail page”

Each campaign has a detail page with three tabs: Overview, Leaderboard, and Timeline.

  • Overview shows the campaign description, stats (submissions, reviews, participants), and the full list of submitted ideas. Column headers on the ideas table (Idea, Score, Submitted on) are sortable.
  • Leaderboard shows scored ideas ranked by weighted score.
  • Timeline shows the campaign's event history.

Admins can edit a live campaign's details without leaving the page. Click Edit details in the hero card to change the title, description, dates, reward, anonymous submissions toggle, and the audience.

Audience controls who can submit ideas to the campaign. Three options:

  • Everyone: any workspace member can submit.
  • Specific departments: only members in the selected departments can submit.
  • Specific users: only the individually listed users can submit.

What's next

Section titled “What's next”

Notifications

Notifications is the in-depth reference for the notification matrix.

Audit log

Audit log is the full reference for the workspace event history.