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Sparqbox Docs

Key concepts

This page is a quick orientation to how Sparqbox works and the terms you'll see most. For a full alphabetical list, see the glossary.

The five-stage pipeline

Section titled “The five-stage pipeline”

Every idea moves through the same five stages.

1. Submission

Section titled “1. Submission”

A submitter fills in the new-idea form and clicks Submit. The system generates a reference number, snapshots the category's criteria onto the idea so historical scores are stable, and notifies coordinators. The idea enters status in_review.

2. AI first review

Section titled “2. AI first review”

The AI reviewer scores the idea against the category's criteria. It returns one score per criterion plus a short summary. The AI is a recommender, never a decision-maker, and the workflow continues even if the AI fails.

3. Human scoring

Section titled “3. Human scoring”

Assigned coordinators score independently. Each scores 1 to 5 per criterion, with optional comments. When every assigned reviewer (humans plus the AI) has finished, the idea moves to scored.

4. Decision and feedback

Section titled “4. Decision and feedback”

The system computes the weighted total deterministically and applies the auto-decision rule. The idea becomes approved, rejected, or needs_discussion, and the system writes feedback as part of the same step. Admins can override the outcome later if context changes; overrides require admin feedback text.

5. Implementation tracking

Section titled “5. Implementation tracking”

Approved ideas move to in_implementation when work starts and to implemented when it ships. Status changes are manual, made by an admin.

Words you'll meet

Section titled “Words you'll meet”
  • Category, a kind of idea (Process Improvement, Cost Reduction, and so on). Categories carry their own criteria and thresholds. Eight defaults ship with every new workspace.
  • Criterion, a single scoring question inside a category. Each criterion has a weight between 0 and 1.
  • Weight, how much a criterion contributes to the total. Active criteria in a category sum to 1.000.
  • Weighted score, the deterministic sum of score x weight across criteria. Range is 1.0 to 5.0. The UI displays it to one decimal.
  • Coordinator, a workspace member assigned to score ideas in one or more categories. Coordinators are not admins; they don't override decisions.
  • AI first reviewer, the system reviewer that scores every idea before humans. Tenant context can be added by an admin so the AI understands the organisation.
  • Supporter, someone who endorses an existing idea instead of submitting a duplicate. One support per user per idea.
  • Reference number, the human-friendly idea identifier in the format IDEA-2026-0047. Assigned at submission, never changes.
  • Status, where the idea is in the pipeline: in_review, scored, approved, rejected, needs_discussion, in_implementation, implemented, withdrawn, or archived.

What's next

Section titled “What's next”

Glossary

Glossary lists every term in alphabetical order.