Submit your first idea
Submit your first idea in five minutes shows the form end to end.
Finding your way around
The Sparqbox interface is split into a top navigation bar, a left sidebar, and a content area. Admins reach settings through the admin group in the sidebar.
Top navigation
Section titled “Top navigation”The top bar runs across every page.
- Workspace name and logo sit on the far left. Clicking the logo returns you to your dashboard.
- Search sits in the centre. Search covers idea titles, descriptions, and reference numbers like
IDEA-2026-0047. - Notifications is the bell icon. A small badge shows unread count. Clicking opens the notifications panel.
- Account menu is your avatar on the far right. It opens preferences, language switching, and sign-out.
Dashboard
Section titled “Dashboard”The dashboard is your home view at /dashboard. What you see depends on your role. Every clickable number on the dashboard opens the Ideas list with the matching filter already applied.
The admin dashboard gives a workspace-wide picture across three sections.
KPI row: four metrics for the selected time range: total ideas processed (throughput), average time from submission to first decision, approval rate, and participation as a member count. A filter bar above the row lets you scope by range, department, and category.
Pipeline and breakdown: a funnel showing ideas at each status, plus a bar chart of ideas by category. Both charts respond to the active filter.
Right rail: needs-attention signals (ideas awaiting a decision override, stalled reviews), reviewer load (who has the most open assignments), plan and usage counters, quick actions, an AI insight summary, and recent activity.
The coordinator dashboard is scoped to the categories you are assigned to review.
KPI row: four metrics, all scoped to your assigned categories: ideas to review, average time-to-decision, approval rate, and ideas currently under review. Every tile links through to the Ideas list with the matching filter applied.
Filter bar: scope the view by time range, category, and campaign. The Submit idea button sits at the right end of the filter row so your next action is one click away.
Your review queue: the centerpiece of the coordinator dashboard. A Board / Spotlight toggle at the top lets you choose how to work through open ideas.
- Board view groups ideas by what the AI recommends: Advance, Discuss, or Decline. Each card shows the idea title, reference number, category, submitter, days waiting, AI score, and a Review button. The AI recommendation is advisory. You make the call.
- Spotlight view steps through ideas one at a time. Each idea shows the title, description, and an AI first-review block with the overall score and rationale. Two buttons at the bottom let you go straight to the review form or open the full idea detail. The AI rationale uses non-decisional language: the AI suggests a direction, but the scoring and decision are yours.
Ideas by status and your goals and campaigns: a two-column row below the queue. The left column shows a donut chart of your ideas by status, scoped to your categories. The right column lists the goals and campaigns you are responsible for, with a Campaigns / Goals toggle.
Right rail: a "Got an idea?" prompt for submitting your own idea, reviewer load across your categories, an AI insight summary, and recent activity.
The member dashboard is personal.
KPI row: your submitted ideas, how many are currently in review, how many have been approved, and your average score across decided ideas.
Your recent ideas: the last few ideas you submitted, with status and score.
Goals you can contribute to: any open workspace goals that accept new ideas.
Right rail: an amber Submit idea button, an AI insight summary, and recent activity.
Left sidebar
Section titled “Left sidebar”The sidebar groups the main app surfaces into a workspace group and an admin group.
Workspace group
Section titled “Workspace group”Visible to all signed-in users, subject to tier and role gates:
- Dashboard, your home view (see above).
- Ideas, the full idea list, filterable by status, category, and "Assigned to me".
- Shortlist, a ranked list of approved ideas waiting to move into execution, grouped into High, Medium, and Low priority bands. Visible to all roles. A badge on the sidebar item shows how many ideas have passed their due date.
- Executions, the project-tracking board for ideas that have moved into implementation. Coordinators and above only.
- Campaigns, themed, time-bound submission windows. Available on the Growth and Scale plans.
- Insights, reports and AI-generated themes across submissions and decisions. Coordinators and above only.
Admin group
Section titled “Admin group”Visible to admins only:
- Users, invite and manage workspace members.
- Departments, create and rename departments used for filtering and routing.
- Settings, workspace settings with tabs for organisation, workflow, AI, notifications, security, and billing.
- Criteria & scoring, category hierarchy, criteria weights, approval and rejection thresholds, and ranking configuration.
Help center
Section titled “Help center”The Help center button at the bottom of the sidebar opens the documentation page that matches the screen you are on. When no specific page is mapped for your current screen, it falls back to the docs home.
The sidebar collapses into icons-only on narrow viewports and on demand. Click the toggle at the bottom of the sidebar to switch.
Settings (admins only)
Section titled “Settings (admins only)”Admins reach workspace settings through the Settings item in the admin group. The settings surface has tabs for Organisation, Workflow, AI, Notifications, Security, and Billing. See Workspace settings for what each tab controls.
Coordinators and submitters do not see the admin group.
Sparqbox ships in dark mode at launch. Light mode is planned post-launch.
What's next
Section titled “What's next”Workspace settings
Admins start at Workspace settings to configure defaults for everyone.
Key concepts
Key concepts explains categories, weights, and the pipeline.